News

Frank Marino, CSP •

New OSHA Notification Requirements for 2015

On January 1, 2015, the Occupational Safety & Health Administration (OSHA) is implementing significant changes to the recordkeeping rule.

One of these changes will affect every CRCA contractor First, the rule updates the list of industries that are exempt from the requirement to routinely keep OSHA injury and illness records, due to relatively low occupational injury and illness rates. The previous list of industries was based on the old Standard Industrial Classification (SIC) system and injury and illness data from the Bureau of Labor Statistics (BLS) from 1996, 1997, and 1998. The new list of industries that are exempt from routinely keeping OSHA injury and illness records is based on the North American Industry Classification System (NAICS) and injury and illness data from the Bureau of Labor Statistics (BLS) from 2007, 2008, and 2009. Note: The new rule retains the exemption for any employer with ten or fewer employees, regardless of their industry classification, from the requirement to routinely keep records (OSHA, 2014). This change will have no effect on the roofing and architectural sheet metal industries.

Second, the rule expands the list of severe work-related injuries that all covered employers must report to OSHA. The revised rule retains the current requirement to report all work-related fatalities within 8 hours and adds the requirement to report all work-related in-patient hospitalizations, amputations and loss of an eye within 24 hours to OSHA (OSHA, 2014). It is important to note that All employers under OSHA jurisdiction must report these incidents to OSHA, even employers who are exempt from routinely keeping OSHA records due to company size or industry. OSHA defines in-patient hospitalization as a formal admission to the in-patient service of a hospital or clinic for care or treatment (OSHA, 2014).

OSHA believes the final rule will allow them to focus there efforts more effectively to prevent fatalities and serious work-related injuries and illnesses. They feel the final rule will also improve access by employers, employees, researchers and the public to information about workplace safety and health and increase their ability to identify and abate serious hazards.

As of January 1, 2015, all employers must report

  1. All work-related fatalities within 8 hours.
  2. All work-related inpatient hospitalizations, all amputations and all losses of an eye within 24 hours.

Contractors can report to OSHA by

  1. Calling OSHA’s free and confidential number at 1-800-321-OSHA (6742).
  2. Calling your closest Area Office during normal business hours.
  3. Using the new online form that will soon be available.

Only fatalities occurring within 30 days of the work-related incident must be reported to OSHA. Further, for an in-patient hospitalization, amputation or loss of an eye, these incidents must be reported to OSHA only if they occur within 24 hours of the work-related incident (OSHA, 2014). According to a statement given by Assistant Secretary of Labor for Occupational Safety and Health, Dr. David Michaels:

OSHA will now receive crucial reports of fatalities and severe work-related injuries and illnesses that will significantly enhance the agency’s ability to target our resources to save lives and prevent further injury and illness. This new data will enable the agency to identify the workplaces where workers are at the greatest risk and target our compliance assistance and enforcement resources accordingly.

A summary of the current and new reporting requirements is below:

Type of Incident Reporting Requirement Through December 31, 2014 Reporting Requirement Effective January 1, 2015

Work-related fatality

Report to OSHA within eight hours (if fatality occurs within 30 days of the incident).

Report to OSHA within eight hours (if fatality occurs within 30 days of the incident).

Work-related in-patient hospitalization of one or more employees

For one–two employees, no reporting required.

For three or more employees, report to OSHA within eight hours.

Report to OSHA within 24 hours (if hospitalization occurs within 24 hours of the incident).

Work-related amputation

No reporting requirement (unless the amputation occurred on a mechanical power press)

Report to OSHA within 24 hours (if amputation occurs within 24 hours of the incident).

Work-related loss of an eye

No reporting requirement.

Report to OSHA within 24 hours (if loss occurs within 24 hours of the incident).

If you have any questions or concerns regarding these changes, please contact the CRCA office or visit www.osha.gov

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